Official 2012-2013 Nominations Forum

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Official 2012-2013 Nominations Forum

Postby Ben » Mon Aug 27, 2012 2:42 pm

This is the official Nominations Forum for the 2012-2013 elections. Please nominate the person or people you feel should be in office if they have not yet been nominated. The offices and their duties according to Article III of the Constitution are as follows:

ARTICLE III: DUTIES OF ELECTED OFFICERS

Section 1 - President
The duties of the President shall be as follows:
a. To uphold the Constitution and By-Laws of the Society
b. To interpret the Constitution and By-Laws of this Society when necessary.
c. To set the theme and agenda for the meetings.
d. To call meetings to order and conduct them in an orderly manner.
e. To call for special meetings when necessary.
f. To form committees when necessary.
g. Shall be an ex officio member of all committees.
h. Shall have no vote on motions made at membership meetings, at committee meetings, and/or Board of Directors meetings, except to break a tie.

Section 2 – Vice President
The duties of the Vice-President shall be as follows:
a. To assist the President with his duties.
b. To coordinate and organize ZOO competition efforts as the head of the Competition Committee.
c. To present certificates of achievement.
d. If the President is absent from a meeting, the Vice-President shall assume the President's power for that meeting.

Section 3 – Secretary and Membership Director
The duties of the Secretary shall be as follows:
a. To take the minutes of Board of Directors meetings and membership meetings
b. To maintain a file of all minutes
c. To submit minutes to the Newsletter Editor for publication.
d. If the President and Vice-President are both absent from a meeting, then the Secretary shall chair the meeting
e. To maintain a current roster.
f. To issue membership cards
g. To organize membership drives.
h. To proctor nominations and elections.

Section 4 - Treasurer
The duties of the Treasurer shall be as follows:
a. To administer the Society's finances.
b. To collect and document monies owed to the Society.
c. To manage the club’s Check book and arrange to have the President, Vice President and him/her self (Treasurer) to have check signing authority.
d. To reimburse expenses incurred by members on behalf of the Society.
e. To submit a report to the Board of Directors on a quarterly basis, or when requested by the President.
f. To maintain the inventory and disperse of club gear, e.g. t-shirts, hats, glasses and more.

Section 5 - Public Relations Director and Activities Director
The duties of the Public Relations Director shall be as follows:
a. To promote the Zymurgists of The Ozarks Home Brewing Society to the media and the public at large.
b. To maintain a scrapbook of the Society's history and events, including, but not limited to, photographs.
c. To assist in club publications, including, but not limited to, newsletters, posters, flyers, etc.
d. To encourage and coordinate the monthly club shop brewing sessions, including finding brew masters, brewers and brewing times.
e. To arrange to have guest speakers and demonstrations at membership meetings.
f. To arrange the club festivals
g. To arrange for tours, workshops and seminars in which the Society may participate.
h. To oversee raffles and auctions at events and membership meetings.

Section 6 - Media Director
The duties of the Membership Director shall be as follows:
a. To research, design and maintain the club’s online presence. The club's website shall contain news and scheduling information, archives of recipes, photos, newsletters and other items deemed pertinent.
b. To produce the newsletter.
c. To produce and distribute the newsletter in a manner determined by the Board subject to the approval of the Membership.
d. To maintain an electronic file of the Society's past newsletters.
e. To maintain and manage the Society's Social Media Presence, including but not limited to its Twitter Feed and Facebook Page.
f. To work as the controller of the Society's Online Forums. The Media Director will be the supreme moderator and will appoint or retain the forum moderators at his/her discretion.
Ben Stange
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Re: Official 2012-2013 Nominations Forum

Postby Ben » Mon Aug 27, 2012 2:44 pm

Nominations received at the last meeting:

President - Keith, Ben
Vice President - Nate
Secretary and Membership Director - Ed
Treasurer - Todd F.
Public Relations and Activities Director - Mike Pittman
Media Director - Eric, Kassidy

If you wish not to be nominated or to nominate yourself for a role, please speak up, as well.

<Edited 8/28/2012 - Ed was nominated for Secretary and Membership director, not for Treasurer. My mistake, and this has been corrected.>
Ben Stange
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Re: Official 2012-2013 Nominations Forum

Postby keith.bachman » Mon Aug 27, 2012 3:29 pm

Here are my nominations for various positions:

Vice President - Ed S
Secretary and Membership Director - Keith
Treasurer - Eric
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Re: Official 2012-2013 Nominations Forum

Postby nateo » Mon Aug 27, 2012 4:20 pm

What's the plan for when people are nominated for more than one position?
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Re: Official 2012-2013 Nominations Forum

Postby Lunchtime » Mon Aug 27, 2012 4:26 pm

Well I guess the only real problem would be if they actually got elected to more than one position. I guess the simplest idea would be to ask them which position they would prefer and let them run for that.
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Re: Official 2012-2013 Nominations Forum

Postby keith.bachman » Mon Aug 27, 2012 5:36 pm

In other various organizations I've been involved with, people who are nominated for two or more positions would become automatically disqualified if they are elected to another office. For example, if Ben is voted to become the president, Ben would be dropped from all other nominations afterwards. Conversely, if Ben is not elected President, this still gives him the opportunity to run for another office, if he chooses so. In the future, we can include language in the bylaws/constitution regarding this issue. Also, if people have been nominated for a position that they absolutely are not comfortable with, make sure to speak up.
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Re: Official 2012-2013 Nominations Forum

Postby Ed S » Tue Sep 04, 2012 1:21 pm

I would like to nominate Meadery Todd as VP based on his knowledge of beer competitions/judging and past home brew club memberships.
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Re: Official 2012-2013 Nominations Forum

Postby Ben » Fri Sep 07, 2012 4:38 pm

I think we'll allow a brief nomination opportunity before we vote for each office. That way, if someone doesn't get an office they wanted they can still throw their hat in on another office.
Ben Stange
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Re: Official 2012-2013 Nominations Forum

Postby nateo » Sat Sep 08, 2012 4:16 pm

Ed S wrote:I would like to nominate Meadery Todd as VP based on his knowledge of beer competitions/judging and past home brew club memberships.


He has my vote, if he wants the position.
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Re: Official 2012-2013 Nominations Forum

Postby nateo » Sun Sep 09, 2012 8:41 pm

I need to withdraw from the running. The spring schedule came out for school, and one of the classes I need to take is offered Tuesdays 7-9:50pm next semester. I can't guarantee I'll be able to make it to the meetings next spring.
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